An exciting opportunity has arisen for an addition to our document control team, located at our Burton on Trent office. The successful applicant will be enthusiastic and will enjoy working with others. Training and familiarisation with Briggs of Burton systems will be given by existing staff.
Briggs of Burton - Global Technical Centre
Briggs of Burton (Briggs) have transformed there headquarters into a brand-new Global Technical Centre.
The following provides an overview of the role and responsibilities
Reporting to the Head of Department
Responsible for assisting the engineering, manufacturing, design and projects team to:
ensure that drawings and documents are appropriately stored on the Briggs of Burton and Client Document Management Systems
ensure records are kept of the distribution of documents from Briggs of Burton to Clients and other Stake- holders
Collate and index supplier and Briggs documents into structured O&M manuals using .pdf editors
Collate information for technical construction files to assist in the CE marking process
Assist the project team to prepare and collate validation documentation as required for Pharmaceutical projects
To uphold Briggs of Burton design, engineering, manufacturing and project execution procedures/standards with support and direction of the Project Management Team. To contribute directly and indirectly to the success of the business.
Main Tasks & Responsibilities
Adherence to, and assistance in the development of, the company’s standards and procedures.
Ensure effective coordination with any 3rd party designers and suppliers.
Provide input with respect to supporting existing and any new engineering systems.
Ensure appropriate storage of Briggs of Burton drawings and documents relating to projects.
Assist with the distribution of Briggs of Burton drawings and documents to Clients and other Stakeholders
Assist with uploading and retrieval of drawings and documents to Briggs, Client and 3rd Party Document Management Systems
Ensure superseded documents are stored appropriately within Briggs, Client and 3rd Party systems
Collation of O&M manuals in an electronic format and hard copy, including expediting with vendors and internal engineering teams and issuing to Clients.
Collation of Functional Safety, ATEX, LOPA etc. documents required for phase-gate completion and record purposes.
Assist the validation team appointed to pharmaceutical projects to prepare, complete and compile inspection Protocol documents, including traceability to component (tag #) level.
Provide support as required to the manufacturing team’s QA activities
Develop and maintain positive Colleague and Client relationships.
Prioritise work to ensure completion in the required timescales to meet the project needs
Ensure both Briggs and Client Health & Safety standards are upheld across all business activities through supporting the Health, Safety & Quality Manager
Provide input with respect to supporting existing and any new document control systems
Provide input to any on-going continuous improvement initiatives across all engineering, automation and manufacturing departments including at group level with CETP
Desired Knowledge & Experience
English and Mathematics
Language – English (any foreign language skills could be considered beneficial)
Able to demonstrate experience of successfully carrying out a similar role and duties in an engineering company will be advantageous, but training will be provided
Experience of working on multiple projects at the concurrently
MS office (Word/Excel/Teams/One Drive) also proficient in Access, AutoCAD/Cadworx
Experience of project collaboration systems (3rd Party document management systems), and document sharing websites is an advantage
One drive, HTML and PDF editing
Experience of compiling technical documents will be an advantage
Work to deadlines
Communicate with internal and external colleagues to ensure work assigned is understood and problems/issues identified and resolved
Highly organised, self-motivated with ability to gel and proactively support existing and future teams
Convincing, persuasive, and influencing
Strong focus on quality, completeness, consistency, and accuracy of engineering deliverables.
Attend training, as requested, to help fulfil your role
Work as a team to increase efficiency and communication
Assist the Engineering Department with any other duties as required
Any other reasonable duties requested by the Head of Department and/or Director that are commensurate with your skills, competencies, training and grade
25 days' holiday plus public holidays
Additional holiday purchase of up to 5 days (after probation)
Pension Scheme (enrolled after 3 months)
Life Assurance of 5x annual salary once you join the pension scheme
Group Income Protection after probation (50% of salary with opportunity to flex up to 70% for additional cost)
Shopping discounts platform
Employee Assistance Programme
Health Shield cash plan (after probation)
No Smoking sites
Free car parking on site
Free tea/coffee facilities
Allowance for safety boots
Eye care vouchers
Salary Sacrifice Schemes available for: Charitable giving, Cycles & Cars
Employee Referral Scheme
Multi Faith Room
This job description is issued as a guideline, it is not exhaustive. As such, due to the evolving nature and changing demands of the business the job description may be subject to change. You may also, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the company.
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