Bids Coordinator

About Us

Having been established for 100 years we’re one of the leading consultancies in our field in the UK.

We’re independent and work alongside employers, trustees and financial services institutions. We offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. Our services are recognised by numerous industry awards.

With over 1000 employees across Birmingham, Edinburgh, London and Glasgow and continually growing.  We’ve an engrained commitment to the development of our employees as outlined in our iDeal. Our working environment is refreshing and innovative where independent thinking’s encouraged.  Every employee genuinely makes a difference.

The Vacancy

We’re recruiting for a Bids Coordinator to work in a team of Bid Managers and Document Managers to provide a key support role to the team and the wider business. This will be an opportunity to learn and develop within a specialised bid function that plays a critical role in supporting the business. The team are friendly, supportive and enthusiastic. The tasks you’ll be doing include:

• Provide bid coordination support to bid teams including:
  • Accessing procurement portals
  • Monitoring bids email address
  • Arranging kick off, check in and review meetings
• Support Document Managers with the look and feel of the document, including formatting and design elements
• Proactively identify opportunities to use graphics and images to improve the proposal (working with Bid Managers, Document Managers and Designers)
• Support ‘document’ sub-project – identify key dates/times and milestones and identify document-related risks to the relevant Manager
• Analyse customer’s RFP for document requirements (e.g. formatting/layout/submission requirements)
• Create response template and populate with standard library content and bespoke content provided by various contributors
• Proofread sections of the document as required
• Ensure final proposal is proofread, professionally laid-out, formatted and prepared for client submission

Additional Responsibilities:

• Support creation/design of slides for bid presentations, where appropriate
• Develop tailored graphics/illustrations for inclusion in proposal
• Work with the wider team to deliver change projects

​Skills and Qualifications:

• Experience of bids/proposals process is desirable
• Good level of English and grammar
• Exceptional attention to detail
• Very familiar with MS Word
• Good knowledge of other MS Office packages including PowerPoint and Excel

Personal Characteristics:

• This is a great opportunity to develop your career so a strong desire to learn, enthusiasm and commitment will be the most important attributes – above experience or academic qualifications
• Good communication skills – able to clearly communicate capacity and ask questions when needed
• Works calmly under pressure and able to work to tight deadlines
• A ‘good eye for design’ - able to produce an attractive and well-laid-out document

We offer

• A collaborative work environment where your thinking and ideas are encouraged.
• A caring community who support each other to achieve our goals.
• On site mental health and wellbeing support, with more available in our vast benefits package
• A highly competitive salary and full study support, with your own Buddy and People Manager.

We’re committed to promoting a diverse and inclusive environment and will take every step to ensure our employees and clients are treated fairly and with respect.  We welcome applications from all backgrounds and sections of the community.  We can offer flexible working and are happy to consider a variety of working patterns. If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.

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